TrainSoft WMS

Workforce Investment Board Management System is an agile, nimble and secure web-based application that addresses and aptly handles many of the tasks related to Individual Training Account and Support Service Tracking.

Web Based Design
All that's required to use WMS is a workstation with internet access; there's nothing that needs to be installed or maintained on your Workforce Board's system, and the bandwidth requirements are very low.

Training and Support
WMS automatically follows each of your participant's activities and keeps tabs on every dollar flowing through their accounts, and simultaneously feeds relevant information into your main accounting system.

Funds Allocation
WMS continuously tracks the availability, allocation and use of funds at both the source, (counselor) and the Participant Account Levels (administration). WMS manages the entire life cycle of every voucher issued, from creation through invoicing and payment, preventing spending over or under set budgets by monitoring all unused and partially used vouchers. With WMS, you can produce reports showing fund source and Participant Account spending trends wherein you can batch void, recover unused funds and return them to their appropriate accounts allowing you to serve more Participants. WMS can also calculate the total amount of outstanding voucher obligations.

Reduced Manual Processes
Participants and their accounts are managed within WMS from creation to deactivation, so manual data entry and paperwork are dramatically reduced. And the information being generated and used by your administrative accounting department is also truncated.

The application will generate matrix reports showing all training institution and provider information (programs offered, tuition, estimated total costs, spending limits, credit hours, etc.), budget worksheet reports for Participants, and statistical reports regarding case management performance and results.

The system will also alert you that action must be taken in the event that specified types of account activity occur. These alerts persist until intentionally cleared from the system, at which point WMS records the date and the person who cleared the alert.

Increased Business-Process Controls
The system is configured for your Workforce Board's specific accounting approach and allows you to track spending at both the fund source and Participant levels. WMS won't allow a fund source or a participant account to go over budget and won't permit a voucher to exceed the amount of available funds.

When a new Participant Account is created, WMS determines the appropriate amount to allocate, verifies that the selected fund source has sufficient budget available, allocates the money from the fund source and reserves it for the correct Participant Account. And, an authorized person can increase or decrease the budget for any account and WMS will simultaneously adjust all related entries in the system appropriately.

These are just a few of the features and benefits that make WMS an essential addition to your Workforce Investment Board organization.